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business career entrepreneur success

Why People Procrastinate

Putting off everything until the last minute is holding you back from achieving your potential.

If you’re the kind of person who puts off everything until the last minute, you probably already know that your procrastination is holding you back from achieving your potential.

But do you know why you procrastinate in the first place? Many people don’t know the underlying cause for this kind of behavior. But if you understand why something happens, it makes it that much easier to change it. There are some common causes of procrastination at work. Let’s explore them and how they might crop up in the workplace.

A fear of failing

The first is fear of failing, which often comes about because you have unrealistic expectations of yourself. Let’s say you’re part of the sales department at a publishing company, and your boss asks you to research national buying patterns for e-books.

You don’t have much experience in doing research, and you’re afraid that what you come up with won’t be up to par. So you avoid getting started on the project for as long as you can. And eventually you write a rushed paper that disappoints your boss. Your fear of failing caused you to fail. The next cause is fear of giving up control.

A lack of interest in the task

Procrastinators often don’t like deadlines, because they think that deadlines take away their own control over their work. For example, a financial planner is writing a department budget plan, which is supposed to be discussed at a meeting before it’s incorporated into the organization’s overall budget. But the financial planner procrastinates so that his proposal won’t be ready until after the meeting.

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business career entrepreneur success

The Obvious Benefits of Overcoming Procrastination

The bad habit called procrastination

Do you ever put off doing tasks that you really should do right away? Do you find yourself playing solitaire when you should be writing a report? Or chatting at the water cooler instead of getting down to business on those first quarter results? If you do, you’re not alone.

This bad habit is called procrastination. Say you’re a financial analyst for an insurance company. And you’re supposed to fact- check the organization’s financial results before they’re published in two days’ time. You know that to get it done right, you’ll need to work on it most of today and tomorrow. But you’re a serial procrastinator.

Things don’t get done when they should

So, you convince yourself that it would be better to start tomorrow morning when you’re fresh, and you relax by going for coffee with a coworker. You likely already know that your behavior will have consequences. The results won’t be ready on time and you may find yourself in deep trouble because of it. That’s the most obvious consequence.

When you waste time, things don’t get done when they should. But there are other consequences, too. You’re probably often stressed and anxious, and your colleagues probably get frustrated with you. And the constant delays in your output cause problems for your company, too.

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business career entrepreneur success

The Three T’s of Button Pushing

Are there people who push all the buttons that seem to bring out the worst in you? Well, there are customer service people that accidentally push those buttons in phone conversations with customers.

Think of the behaviors by service providers that push those anger buttons as “the three T’s”:

  • trigger phrases,
  • trigger tones,
  • trigger treatment,

Trigger tones refers to your tone of voice during a service phone call:

  • if you are sarcastic or condescending, don’t assume for a minute he won’t sense it, and
  • if you are quiet and soft, it can seem like a lack of concern or interest on your part.

The 3rd “T” is trigger treatment. Some of the patterns customers most often complain about are, “I feel like…”

  • a soccer ball: bouncing off people and parts at every turn,
  • a big bother: begging for a straight answer,
  • a missing page in the policy manual: it’s by the book or not at all, or
  • a half-told story: service interruptus.

Another hot button to think about: When a customer is disappointed, upset, or feeling confrontational, your comedy act might fall flat. In fact, in might make things worse.

Tips for Helping Four Kinds of Callers

Employees who provide customer service over the phone face a unique challenge — they must use their problem- solving skills to help unseen customers with products that the employee can’t see. To do this more effectively, these employees must learn to recognize the type of customer they are dealing with.

In general, there are four different types of customers: cocky, cowering, inexperienced, and talkative.

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entrepreneur

Customer Service Responsibility

Giving an Angry Customer Direction

A customer comes in at the boiling point and vents. Even after the heat of the moment has passed, the fire is far from out. Once the problem or complaint is clearly on the table, it is time to act.

The challenge of accepting responsibility for dealing with the issue and directing the conversation toward a solution rests with you. Your ability to effectively transition the customer from the complaint mode to the solution mode is the real test of a top service provider. Here are some steps you should take:

  • gather data — find out what happened,
  • summarize the information to be sure you understand,
  • offer potential solutions or alternatives to demands test customer acceptance of the solutions, and
  • set future expectations.

Sometimes a customer will keep leading you back to the anger and frustration even if you are valiantly trying to move beyond the complaint. Try to stay focused on getting from “you vs. me” to “you and me vs. the problem” get support if you think it will work for the customer

Remember; always present yourself as an ally to the angry customer, the person who is there to efficiently resolve the complaint.

Look and Act Serviceably Fit

It takes hard work and commitment to attain a high level of service fitness. There are basic guidelines critical to getting a good start.

Appearance does matter

Your image should fit the nature of the job or the particular occasion.

There is no room for stained or soiled clothing in today’s competitive work environment. If a job requires contact with extremely dirty conditions, you must plan how to accomplish your work, and be neat and clean when dealing with the customer.

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