Clarifying Your Feedback Strategy
Clarifying your strategy now can help you feel prepared and confident as you give constructive feedback in the future. You can use the following three steps to help you clarify the constructive feedback strategy:
- adopting an effective personal feedback style,
- meeting necessary feedback criteria, and
- using appropriate timing.
Adopting an effective personal feedback style
Your style is the way you conduct yourself as you provide feedback to others. Once you’ve adopted an effective style, you’re a step closer to giving constructive feedback in the workplace. The following are some of the elements of a desirable personal feedback style:
- Being courteous — The assertive professional style and the constructive feedback strategy both rely heavily on courteous behavior. Your courtesy will put others at ease and foster their hearing the feedback you’re providing. Courtesy is essential to the constructive feedback strategy.
- Being truthful — It’s essential to be truthful in the feedback you give others. In fact, feedback’s useless unless it is truthful. Your task is to provide the truth in a way that’s sensitive to others’ feelings while also getting the feedback message across to them.
- Being positive — Being positive is a useful component of this strategy. Your positive attitude can help others receive and act on the feedback you give them. Remember that your task is to be positive even when the feedback contains criticism.
You will feel more self-assured using the constructive feedback strategy after you’ve adopted an effective personal feedback style and grown accustomed to its use.
Meeting necessary feedback criteria
The necessary criteria for developing a constructive feedback strategy include:
- Being specific — Recipients of vague, general statements just aren’t helped by such remarks. So be specific; reference known events, specific times, objective observations, and predictable outcomes.
- Being objective — This means dealing with observable facts and avoiding the distortion caused when personal feelings or prejudices are present. At times, this ideal can be difficult to achieve, but it’s a good goal to try to reach on a consistent basis.
- Be descriptive — Always strive to be descriptive. This requires providing a context for presenting facts and observations. This approach allows you to put some life into a conversation that, otherwise, could be a sterile presentation.
Meeting these feedback criteria can help you remain focused on providing feedback that is useful and constructive.
Using appropriate timing
This means knowing the right time to give constructive feedback to someone in the workplace. Appropriate timing for providing constructive feedback can be as basic as determining the most convenient time of day or day of the week. Timing can also be important because of the way it affects project schedules or plans.
You can be successful at clarifying a constructive feedback strategy if you follow the three steps above.
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